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Board of Directors Meeting Highlights

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ABOUT US | BOARD OF DIRECTORS | EMAA EMPLOYMENT | EMAA STAFF INFORMATION

 

1.            

HIGHLIGHTS OF EAST MISSOURI ACTION AGENCY, INCORPORATED

BOARD OF DIRECTORS MEETING HELD AT THE RIVER HILLS RESTAURANT LOCATED AT   239 W. MAIN, PARK HILLS, MISSOURI

MEETING HELD ON SEPTEMBER 20, 2010

 

Note:  To promptly inform EMAA staff members and other interested persons of the results of meetings of the Governing Board for the Agency, brief summaries are posted on bulletin boards throughout EMAA and are provided to local newspapers immediately following each meeting.

 

All Committee meetings began at approximately 5:45 p.m. at the River Hills Restaurant located at 239 W. Main, Park Hills, Missouri.  The dinner was held at approximately 6:40 p.m. and the Board meeting was held at approximately 7:15 p.m.   A quorum was present at the Board meeting.  The following are highlights of actions taken by the EMAA Board of Directors during this meeting.

 

APPROVALS GRANTED:

 

1.    Review of Agenda:  The Board reviewed the September 20, 2010 EMAA Board of Directors meeting agenda.  Two corrections/revisions were made.  1.  Purchase of HR Software and Web Based Time Keeping Software and Related Hardware was added under Finance Committee.  2.  Proposed Approval for outsourcing payroll processing was added under Finance Committee.

 

2.     Review and Approval of Minutes:  The Board reviewed and approved the August 23, 2010 EMAA Board of Directors regular meeting minutes as presented and the August 23, 2010 Executive Session Meeting Minutes as presented..    

 

3.  Proposed Seating of Newly Appointed Public Sector Representative of Bollinger County:  The Board approved seating Larry Welker, as the Bollinger County Public Sector Representative effective September 20, 2010.

 

4.    Proposed Seating of Low-Income Sector Representative elected for 2 year term  Beginning October 1, 2010 through September 30, 2012 for Cape County:  The Board approved seating Jolynn Von Hasseln as the newly elected low-income Board Representative from Cape County.

 

5.    Proposed Seating of Private Sector Board Representatives for Bollinger, Iron and Perry Counties for 2 year terms beginning October 1, 2010 through September 30, 2012.  The Board approved seating the Private Sector Board Representatives for 2 year terms beginning October 1, 2010 through September 30, 2012 as follows:  Bollinger County Farm Bureau/Jerry Marquis/Bollinger County, GFMC – Mina Sauk Club/Dorothy Cox/Iron County, Perryville Chamber of Commerce/Jason Tilley/Perry County.

 

6.    Proposed Approval of EMAA Board of Directors Election of Officers for Program Year 2010:  The Board approved the election of EMAA Board of Directors Officers/Executive Committee members for program year 2010-2011 with one change:  Dennis Bradford was nominated and elected as the new Treasurer.  Board Officers are as follows:  Jerry Marquis- Chairperson, Denis Moore-Vice-Chairperson, Tammy Durbin – Secretary and Dennis Bradford – Treasurer. 

 

7.    Proposed Approval of EMAA Board of Directors Election of Executive Committee/Board Committee Assignments for Program Year 2010-2011:  The Board approved the committee assignments, effective October 1, 2010 for program year 2010-2011 with the following changes:  Dennis Bradford was elected to be the new Treasurer; therefore, Dennis will serve on the Executive Committee.   Diane Diebold and Cheryl Hayden were moved to serve on the Finance Committee. 

 

8.    Proposed New Position Description and Classifications for: Special Projects Coordinator (Housing Department):  The Board approved the Special Projects Coordinator (Housing Department) position description and rating as recommended by the Mark I Job Rating Committee.

 

9.    Proposed Approval of Cost-of-Living Increase Including the Last 4 days of September:  The Board approved the annual 2 ˝% cost of living allowance to agency employees beginning September 27th.

 

10.  Proposed Renewal of Contract for CPA Services: The Board approved an extension of the contract with Thurman, Shinn & Co. for oversight of EMAA’s financial operations.

 

11.   Proposed Approval of Fraud Risk Assessment/Monitoring Policy:  The Board approved the continuance of the fraud risk assessment/monitoring policy.

 

12.   Proposed Approval to Fund the 457 Retirement Plan for key management positions for the coming fiscal year:  The Board approved funding the 457 plan for the fiscal year 2010-11 for key management positions.

 

13.   EMAA Helath Plan:  The Board approved to allow the Executive Director, CPA and Senior Staff to choose the health insurance plan option that best fits the programs budgets.

 

14.   Proposed Approval of Agency Budget for 2010-2011:  The Board approved the EMAA Agency Budget for the fiscal year beginning October 1, 2010.

 

15.   Proposed Approval of Purchase of HR Software and Web Based Time Keeping Software and Related Hardware:  The Board approved the purchase of HR software and web based time keeping software, including related hardware.

 

16.   Proposed Approval of Outsourcing Payroll Processing:  The Board approved the Outsourcing of the Payroll Processing for EMAA.

 

17.   Proposed Approval to Apply for the Hunger Free Communities Assessment and Planning Grant:   The Board approved to Apply for the Hunger Free Communities Assessment and Planning grant through the Food and Nutrition Service (FNS) of the United States Department of Agriculture (USDA).

 

18. Consent Calendar Items Approved: 

 

a.       Proposed Acceptance of Dollar Help Contract

b.       Proposed Acceptance of Dollar More Contract

c.        Proposed Approval to Continue Homeless Challenge Program

d.       Proposed Acceptance of the LIHEAP Contract for the FY10 Program Year

e.        Proposed Application for the Emergency Food and Shelter Program

 

REPORTS RECEIVED:

1.       Report from the Executive Director

2.       Travel report for July, 2010

3.       Financial Summary ending July, 2010

4.       Monthly Credit Card Analysis

5.       Personnel Action Reports for August, 2010

6.       Tammy Durbin, Board Liaison gave report on the Head Start Policy Council  meeting.

 

MATTERS DISCUSSED:

 

1.        Open Comments: 

 

a.       Bill Bunch informed the Board that the Mineral Point Head Start Building was acquired by the Facilities.

b.       Bill Bunch informed the Board that EMAA lost the MWA Program to MERS Goodwill.

c.        Jerry Marquis introduced Jeff Graves, new member for Washington County.

d.       Jerry Marquis informed the Board that Vera Sterling would not be attending the MACA Conference in October and Eddie Strauser volunteered to go in her place.

e.        Kathy Daugherty informed the Board that Basic Training will be held on November 15th.  Jeff Graves, Katherine Deason and Cheryl Hayden are going to try to attend. 

 

2.       Next Meeting Date:  The next Board meeting will be held on October 18, 2010 at River Hills Restaurant in Park Hills, Missouri.

 

3.    Adjournment:  The meeting adjourned at approximately 8:20 p.m.