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		1. HIGHLIGHTS OF EAST MISSOURI ACTION AGENCY, INCORPORATED BOARD OF DIRECTORS MEETING HELD AT THE SMTS FACILITIES LOCATED AT 700 EAST HIGHWAY 72, FREDERICKTOWN, MISSOURI MEETING HELD ON SEPTEMBER 21, 2009 Note: To promptly inform EMAA staff members and other interested persons of the results of meetings of the Governing Board for the Agency, brief summaries are posted on bulletin boards throughout EMAA and are provided to local newspapers immediately following each meeting. All Committee meetings began at approximately 5:45 p.m. at the SMTS Building located at 700 East Highway 72, Fredericktown, Missouri. The dinner was held at approximately 6:15 p.m. and the Board meeting was held at approximately 7:10 p.m. A quorum was present at the Board meeting. The following are highlights of actions taken by the EMAA Board of Directors during this meeting. APPROVALS GRANTED: 1. Review of Agenda: The Board reviewed the September 21, 2009 EMAA Board of Directors meeting agenda. The following revisions were made to the agenda: Proposed Approval of Cost-of-Living Increase was added under Finance Committee, Proposed Approval for Emergency Program Improvement Funds was added under Finance Committee and Consent Calendar Item #E/ Employment & Training Funding was added to the agenda. 2. Review and Approval of Minutes: The Board reviewed and approved the August 17, 2009 EMAA Board of Directors regular meeting minutes as presented. The Board reviewed and approved the September 17, 2009, Community Services Block Grant (CSBG) Planning Committee Minutes as presented. 3. Proposed Seating of Newly Appointed Public Sector Representative of Washington County: The Board approved to seat Thomas Dudley as the newly appointed Public Sector Representative of Washington County effective September 21, 2009. 4. Proposed Seating of Low-Income Sector Representatives elected in July, 2009 for 2 year terms beginning October 1, 2009 through September 30, 2011 for Bollinger, Iron, Madison, Perry and Ste. Genevieve Counties: The Board approved seating the newly elected low-income Board Representatives from their respective counties as follows: Donna Vogel/ Bollinger, Katherine Deason/Iron, Floyd Faulkner/Madison, Ed Schumer/Perry and Regina McDaniel/Ste. Genevieve. 5. Proposed Seating of Private Sector Board Representatives for St. Francois, Cape Girardeau, Madison and Washington Counties for 2 year terms beginning October 1, 2009 through September 30, 2011: The Board approved seating the Private Sector Board Representatives for 2 year terms beginning October 1, 2009 through September 30, 2011 as follows: St. Francois County Community Partnership/Tammy Durbin/St. Francois County, Craftsman Independent Union/William Holly/Cape County, Fredericktown R-1 School District/Denis Moore/Madison County and Ministerial Alliance/Roger Taber/Washington County. 6. Proposed Approval of EMAA Board of Directors Election of Officers for Program Year 2009: The Board approved the Proposed Election of Officers as presented effective October 1, 2009. Jerry Marquis/Chairperson, Denis Moore/Vice-Chairperson, Diane Holzum/Treasurer and Tammy Durbin/Secretary. 7. Proposed Approval of EMAA Board of Directors Election of Executive Committee/Board Committee Assignments for Program Year 2009-2010: The Board approved the Proposed Election of Executive Committee/Board Committee Assignments for Program Year 2009-2010 effective October 1, 2009. 8. Proposed Appointment of EMAA Board Representative to Annual MACA Conference: The Board appointed Gladys Edwards to represent EMAA at the Annual MACA Conference on October 14-16, 2009. 9. Proposed Approval of Agency Budget for 2009-2010: The Board approved the EMAA Agency Budget for the fiscal year beginning October 1, 2009. 10. Proposed Approval of Cost-of-Living Increase Including Last 3 days of September: The Board approved the annual 2 ½% cost of living allowance to agency employees beginning September 28,2009. 11. Proposed Approval for Emergency Program Improvement Funds: The Board approved submission for Emergency Program Improvement funds for the Head Start Department. 12. Proposed Renewal of Contract for CPA Services: The Board approved an extension of the contract with Thurman, Shinn & Co. for oversight of EMAA’s financial operations. 13. Proposed Pay Card: The Board approved the further exploration of the use of pay cards to pay employees and certain vendors when feasible. 14. Proposed 457 Plan Committee: The Board approved to establish the administrative committee of the 457 plan and approve the positions of Executive Director, Board Chairman and Finance Committee Chairman to make up the committee. 15. Proposed Approval of Fraud Risk Assessment/Monitoring Policy: The Board approved the fraud risk assessment/monitoring policy. 16. Proposed Approval to accept CSBG Planning Committee’s recommendation on CSBG ARRA Activities: The Board approved the CSBG Planning Committee’s recommendation on CSBG ARRA Activities. 17. Proposed Strategies for CSBG ARRA Activities: The Board approved the Proposed Strategies for CSBG ARRA Activities. 16. Consent Calendar Items Approved: Proposed Acceptance of Dollar Help Contract b. Proposed Acceptance of Dollar More Contract c. Proposed Approval to continue Homeless Challenge Program\ d. Proposed Acceptance of the LIHEAP Contract for the FY10 Program Year e. Proposed Approval for Additional Funding to extend the NGJT Program Funds (Employment & Training) REPORTS RECEIVED: 1. Report from the Executive Director 2. Travel report for July, 2009 3. Financial Summary ending July, 2009 4. Personnel Action Report for August, 2009 MATTERS DISCUSSED: 1. Information Items: a. Risk Assessment and Risk Mitigation Process for Fiscal Year 2009 CSBG ARRA Funds b. Memorandum of Understanding between BJC Behavioral Health and EMAA 2. Open Meeting Comments: a. Jerry Marquis expressed his appreciation to Robert Ray for serving on the Board. Kathy Daugherty informed the Board that Basic Training will be held on October 19th and ask if there were any volunteers that would like to attend the meeting. 3. Next Meeting Date: The next Board meeting will be held on October 19th at the River Hills Restaurant located at 239 W. Main, Park Hills, Missouri. 4. Adjournment: The meeting adjourned at approximately 8:30 pm.