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Board of Directors Meeting Highlights

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ABOUT US | BOARD OF DIRECTORS | EMAA EMPLOYMENT | EMAA STAFF INFORMATION

 

1.            

HIGHLIGHTS OF EAST MISSOURI ACTION AGENCY, INCORPORATED

BOARD OF DIRECTORS MEETING HELD AT EAST MISSOURI ACTION AGENCY, 107 INDUSTRIAL DRIVE, PARK HILLS, MISSOURI

MEETING HELD ON SEPTEMBER 19, 2005

 

Note:  To promptly inform EMAA staff members and other interested persons of the results of meetings of the Governing Board for the Agency, brief summaries are posted on bulletin boards throughout EMAA and are provided to local newspapers immediately following each meeting.

 

All Committee meetings began at approximately 5:45 p.m. at East Missouri Action Agency located at 107 Industrial Drive, Park Hills, Missouri.  The dinner was held at approximately 6:15 p.m. and the Board meeting was held at approximately 7:00 p.m.  A quorum was present at the Board meeting.  The following are highlights of actions taken by the EMAA Board of Directors during this meeting.

 

APPROVALS GRANTED:

 

1.  Review of Agenda:  The Board reviewed the September 19, 2005 EMAA Board of Directors meeting agenda.  No corrections/revisions were made.

 

2.  Review and Approval of Minutes:  The Board reviewed and approved the August 15, 2005 EMAA Board of Directors regular meeting minutes as presented.

 

3.  Proposed Seating of Private Sector Board Representatives for Cape Girardeau, Madison, St. Francois and Washington Counties for terms beginning October 1, 2005:  The Board approved seating new private sector Board representatives from their appropriate organizations as follows:  Craftsman Independent Union, William Holly, Cape Girardeau County; Fredericktown School District, Denis Moore, Madison County; St. Francois County Community Partnership, Tammy Durbin, St. Francois County; and Roger Taber, Potosi Ministerial Alliance, Washington County, for terms effective beginning October 1, 2005.

 

4.  Proposed Seating of Private Sector Board Representative for Ste. Genevieve County:  The Board approved seating Linda Hermann, Ste. Genevieve County, Ste. Genevieve Business Professional Women’s Club as the new private sector Board representative for Ste. Genevieve county.

 

5.  Proposed Seating of Low-Income Sector Representatives elected in August, 2005 for terms beginning October 1, 2005 for Bollinger, Iron, Perry and Ste. Genevieve counties:  The Board approved seating newly elected low-income sector Board representatives from their respective counties as follows:  Bollinger County, Karen Cook; Iron County, Kathryn Miller; Perry County, Craig King; Ste. Genevieve County, Nancy Rudloff.

 

6.  Proposed Approval of EMAA Board of Directors Committee Assignments for Program Year 2005-2006:  The Board approved the committee assignments, effective October 1, 2005, for program year 2005-2006 with one change.  Bill Bradley will replace John Chamness as the Chairperson for the Personnel Committee.

 

7.  Proposed Approval of EMAA Board of Directors Election of Officers for Program Year 2005-2006:  The Board approved the election of EMAA Board of Directors Officers/Executive Committee members for program year 2005-2006 with one change.  Tammy Durbin will replace John Chamness on the Executive Committee.  Board Officers are as follows:  Jerry Marquis, Chairperson; Bill Bradley, Vice-Chairperson; Karen Cook, Secretary; Denis Moore, Treasurer.  Executive Committee Members are as follows:  Jerry Marquis, Bollinger County; Karen Cook, Bollinger County; Diane Holzum, Bollinger County; Dorothy Cox, Iron County; Tammy Durbin, St. Francois County; Karen Sisk, Madison County; Bill Bradley, St. Francois County; Denis Moore, Madison County; Eddie Strauser, Washington County;  and Diane Diebold, Cape Girardeau County.

8.  Proposed Appointment of EMAA Board Representative to Annual MACA Conference:  The Board approved Board member Diane Holzum, Public Sector for Bollinger County, to represent EMAA at the Annual MACA Conference on October 12-14, 2005.  Denis Moore was elected as an alternate if Diane Holzum cannot attend.

 

9. Proposed Addition to Section XV of EMAA Personnel Policies and to EMAA Bylaws to Add Protection from Discipline for Employees Who Report Fraud and Abuse:  The Board approved an addition to Section XV of the EMAA Personnel Policies and Procedure Manual to provide protection from disciplinary action for employees who report fraud and abuse.

 

10.  Proposed Revision of EMAA Bylaws so that Public Sector Members will need to be Certified only if the Designee Changes:  The Board approved a revision of the EMAA Bylaws so that Public Sector members will need to be certified only if the designee changes.

 

11.  Proposed Revision of Section VIII of EMAA Personnel Policies to Update Travel Policies and Procedures:  The Board approved a revision to Section VIII of the EMAA Personnel Policies and Procedure Manual to update travel policies and procedures.

 

12.  Proposed Approval of Agency Budget for Fiscal Year beginning October 1, 2005:  The Board approved the Agency budget, as presented, for the fiscal year beginning October 1, 2005.

 

13.   Proposed Renewal of Contract for CPA Services:  The Board approved renewing the contract with Thurman, Shinn & Company for oversight of EMAA’s financial operations.

 

14.  Proposed Use of Reserve Funds for Victims of Hurricane Katrina:  The Board approved the utilization of up to $10,000 in unrestricted corporate reserves to assist with evacuees who have been temporarily housed at various facilities in EMAA’s eight-county service area.

 

15.  Consent Calendar Items:  The Board approved the following consent calendar items:

 

a. LIHEAP Contract for the 2005-2006 Program Year 

 

b. Acceptance of Dollar Help Contract 

 

c. Approval to Continue Homeless Challenge Program 

 

d.  Executive Board Phone Conference Housing Partnership Agreements:   On August 25, 2005, the Executive Director and Board Chairperson convened a meeting of the Executive Committee via telephone  regarding Parkland Apartments.  The discussion was regarding the possibility that the property could be sold as early as ten years following completion of the development and converted for other use.  Mr. Nye did agree to include the mandatory 30 year Land Use Restriction Agreement for Parkland Apartments; this clears the way for EMAA to partner in the application for this project.

 

REPORTS RECEIVED:

 

1.        Report from the Executive Director

2.        Travel report for July, 2005.

3.        Financial Summary ending July, 2005.

4.        Personnel Action Reports for August, 2005

5.        Karen Cook gave a synopsis of the September 12 Head Start Policy Council meeting and the training which followed.

 

MATTERS DISCUSSED:

 

1.   Information Item:  Dorothy Cox, Program Committee Chairperson, discussed the Information Handouts given to the Board regarding EMAA Strategic Plan and Community Services Block Grant Information Memorandum.

2.  Open Meeting Comments; Kathy Daugherty informed the Board that the next Basic Training Class would be held on October 24th or October 31st at the central office and asked for volunteers from the Board  to attend.

3.  New Business:  Dorothy Cox, Program Committee Chairperson, moved that he Board approve giving Employment & Training permission to apply for a $300,000 grant from Ameren UE.  Gladys Edwards seconded the motion.  The motion carried.

4.  Next Meeting Date:  The October Board meeting will be held on October 17th in Park Hills. 

5.  Adjournment:  The meeting adjourned at approximately 8:20 p.m.