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Board of Directors Meeting Highlights

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1.            

HIGHLIGHTS OF EAST MISSOURI ACTION AGENCY, INCORPORATED

BOARD OF DIRECTORS MEETING HELD AT EAST MISSOURI ACTION AGENCY, 107 INDUSTRIAL DRIVE, PARK HILLS, MISSOURI

MEETING HELD ON OCTOBER 16, 2006

 

Note:  To promptly inform EMAA staff members and other interested persons of the results of meetings of the Governing Board for the Agency, brief summaries are posted on bulletin boards throughout EMAA and are provided to local newspapers immediately following each meeting.

 

All Committee meetings began at approximately 5:45 p.m. at East Missouri Action Agency located at 107 Industrial Drive, Park Hills, Missouri.  The dinner was held at approximately 6:45 p.m. and the Board meeting was held at approximately 7:25 p.m.  A quorum was present at the Board meeting.  The following are highlights of actions taken by the EMAA Board of Directors during this meeting.

 

APPROVALS GRANTED:

 

1.   Review of Agenda:  The Board reviewed the October 16, 2006 EMAA Board of Directors meeting agenda with two revisions:  Proposed Approval to Operate a Transportation Service was moved from the Program Committee to the Finance Committee.  Proposed Review and Approval of Performance Ratings for Senior Staff was removed from the agenda and will be added to the December 11th Board Meeting Agenda.

 

2.       Review and Approval of Minutes:  The Board reviewed and approved the September 18, 2006 EMAA Board of Directors regular meeting minutes as presented.   The Board reviewed and approved the September 18, 2006 EMAA Board of Directors Executive Session minutes as presented.

 

3.   Proposed Approval of Property and Liability Insurance:  The Board gave approval for the Executive Director to enter into an insurance contract with the lowest bidding insurance company that meets the needs of the agency.  The Board will be informed what the bids were and which company was selected at the Holiday Board meeting held on December 11, 2006.

 

4.   Proposed Approval to Purchase Car for the Community Services Department:  The Board approved the purchase of a car for the Community Services Department.

 

5.   Proposed Health Insurance Plan:  The Board gave approval for the Executive Director, CPA and Senior Staff to choose the health insurance plan option with the best range of benefits to the employees at an affordable cost to the employees and the agency.  The Board will be informed of the health insurance option selection at the Holiday Board meeting held on December 11, 2006.

 

6.    Proposed Approval to Operate a Transportation Service:  The Board discussed the Proposal to Operate a Transportation Service, however, due to a lack of DOT funding availability, the Board did not approve this proposal.

 

7.       Proposed New Position Descriptions and Classifications For:  Area Business and Industry Service Representative, and the Employment & Training Program Manager:  The Board approved the position descriptions and position classifications for the Area Business and Industry Service Representative, and the Employment & Training Program Manager.

 

8.       Proposed Review and Approval of Executive Directors Performance:  The Board concurred with the recommendation of the Personnel Committee and approved the evaluation of the Executive Director. 

 

9.   Proposed Approval to Contract with Southeast Regional Planning Commission to Conduct an Agency Wide Needs Assessment:  The Board approved to contract with the Southeast Regional Planning Commission to Conduct an Agency Wide Needs Assessment if no bids are needed.  The Executive Director is going to check with the CPA to make sure that EMAA is not required to request bids for this assessment.

 

REPORTS RECEIVED:

 

1.        Report from the Executive Director

2.        Travel report for August, 2006

3.        Financial Summary ending August, 2006

4.        Personnel Action Reports for September, 2006

 

MATTERS DISCUSSED:

 

1.   Information Item:

 

a. Head Start Community Assessment – Renee Killian, Head Start Director, gave everyone a copy of the Comprehensive Community Needs Assessment 2006-2007, and ask Board members to review it and let her know if they have any questions.  Gladys Edwards, Board member, will be a representative of the workgroup.

 

2.        Open Comments: 

 

a.        Karen Cook stated that she would like to see William Bunch’s Evaluation reviewed and revised.

b.       Eddie Strauser stated that there was a motel in Potosi that was being torn down and stated that if anyone knew of someone that could use the contents of the motel to let him know.

c.        Renee Killian stated that the Head Start Review would be conducted October 17th and 18th and that she would report back to the Board at the December meeting regarding the review.

d.       Bill Bunch discussed some issues regarding Parkland Apartments.

     

3.   Next Meeting Date:  The December Board meeting will be held on December 11th at Special Memories Banquet Hall in Leadington.  There will not be a Board meeting in November. 

 

4.    Adjournment:  The meeting adjourned at approximately 8:45 p.m.