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Board of Directors Meeting Highlights

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1.            

HIGHLIGHTS OF EAST MISSOURI ACTION AGENCY, INCORPORATED

BOARD OF DIRECTORS MEETING HELD AT EAST MISSOURI ACTION AGENCY, 107 INDUSTRIAL DRIVE, PARK HILLS, MISSOURI

MEETING HELD ON AUGUST 21, 2006

 

Note:  To promptly inform EMAA staff members and other interested persons of the results of meetings of the Governing Board for the Agency, brief summaries are posted on bulletin boards throughout EMAA and are provided to local newspapers immediately following each meeting.

 

All Committee meetings began at approximately 5:45 p.m. at East Missouri Action Agency located at 107 Industrial Drive, Park Hills, Missouri.  The dinner was held at approximately 6:15 p.m. and the Board meeting was held at approximately 7:00 p.m.  A quorum was present at the Board meeting.  The following are highlights of actions taken by the EMAA Board of Directors during this meeting.

 

APPROVALS GRANTED:

 

1.   Review of Agenda:  The Board reviewed and approved the August 21, 2006 EMAA Board of Directors meeting agenda with one revision.  Resolution for Parkland Apartments was added under New Business.   

 

2.        Review and Approval of Minutes:  The Board reviewed and approved the June 19, 2006 EMAA Board of    Directors regular meeting minutes as presented.   The Board reviewed and approved the July 6, 2006 Executive Committee Meeting/Phone Conference minutes as presented.

 

3.  Proposed Seating of Low-Income Sector Representative for Perry County:  The Board approved to seat the first runner up from the most recent low-income election, John Chamness, as the low-income sector representative for Perry County, effective August 21, 2006 through September 30, 2007. 

 

4.  Proposed Amendment Change to Policy Council By-Laws:  The Board approved amending the By-Laws as presented in the Background information.

 

5.  Proposed New Position Descriptions and Classifications for Medical Assistant/Community Educator (Family Planning Department):  The Board approved the position description and position classification for the Medical Assistant/Community Educator (Family Planning Department), as recommended by the Mark I Job Rating Committee.

 

6.    Proposed Title X Subcontract with Shannon County Health Department:  The Board approved to sub-contract Title X funds with the Shannon County Health Department for Family Planning services.

 

7.       Proposed Request for Additional Title X Funds:  The Board approved to request $4,000 in additional Title X Funds the help support the sub-contracted sites.

 

8.       Proposed Applications to the Friedman Family Foundation for Assets for Independence Matching Funds:  The Board approved an application to the Friedman Family Foundation for Assets for Independence matching funds.  

 

9.       Consent Calendar Items:  The Board approved the following consent calendar items:

 

  1. Proposed Application for Head Start Continuation Funds for 2007
  2. Proposed Application for Weatherization Grant Funds
  3. Proposed Application for Weatherization Assistance Grant Funds
  4. Proposed Application for LIHEAP Weatherization Assistance Grant Funds

 

REPORTS RECEIVED:

 

1.        Report from the Executive Director

2.        Travel reports for May, June 2006

3.        Financial Summary ending June, 2006

4.        Personnel Action Reports for June, July 2006

 

MATTERS DISCUSSED:

 

1.   Information Items:

a. Progress Reports on Low-Income Sector Elections of Board Members for Cape Girardeau, Madison, St. Francois and Washington Counties.

                b. Property and Liability Insurance/Directors & Officers Liability Insurance

                c. Annual Agency Budget

                d. Report on Head Start Peer Review

                e. Report on Transportation Service to Gilster Mary Lee in Perryville

                f.  FFY06 Results Oriented Management and Accountability Report

                g. Letter regarding Phase II of Orchard View Apartments – Farmington, MO

 

2.   New Business: 

 

Kyle Bach of Sterling Development – Presentation on Proposed Housing Development in Cape Girardeau.

 

Ken Vitor of Capstone Development – Presentation on Orchard View Phase II.  The Board approved to partner with Capstone for Phase II of Orchard View Apartments.

 

The Board reviewed and completed the Agency Assessment with the exception of the Finance Committee.  The Finance Committee is going to meet at a later date to complete their portion of the assessment.

      

3.        Open Comments: 

 

Renee Killian shared information with the Board regarding the new Head Start Sites.

       

4.   Next Meeting Date:  The September Board meeting will be held on September 18th at East Missouri Action Agency’s Central Office in Park Hills. 

 

5.    Adjournment:  The meeting adjourned at approximately 8:50 p.m.